SOLDIER TOWNSHIP BOARD MEETING
The regular monthly meeting of the Soldier Township Board was called to order by Mike Mathes (presiding officer and clerk) on June 6, 2023, at 12:15 p.m. Other board members present were Karl McNorton (Trustee) and Jerry Glasgow (Treasurer). Also present were Bob Oliva (Township Business Administrator/Road Superintendent), Doug Schmitt (Fire Chief), John Tipton (Co-Road Superintendent), and Laurie Moody (Bookkeeper).
Guests in attendance were – Lee Hendricks (Legal Counsel)
Member Glasgow made a motion to approve the check register and the minutes from the May 2, 2023 Board meeting, as presented, with no additions or amendments. Member McNorton seconded the motion. Motion carried 3-0. There were no additions to the agenda.
Public comment and communication – none
General –
Mr. Oliva presented a brief review of the expense report to date. All actual expenditures are in line with the budgeted expenditures.
A draft of an RFP letter and a list of eight (8) potential auditors was presented for review. After brief discussion, Member McNorton made a motion to approve the RFP and potential auditors. Motion was seconded by Member Glasgow. Motion passed 3-0.
Fire –
Chief Schmitt presented the written fire report. Captain Frehe has transitioned into a part-time position, resulting in an open full-time position. Applications are being solicited and reviewed, and interviews will be scheduled soon.
A current pay scale for the Fire Department was presented for approval and signature. Member Mathis made a motion to approve the pay scale for non-exempt employees. Motion was seconded by Member McNorton. Motion passed 3-0.
Road –
John Tipton, Co-Road Superintendent, presented the road report. Paving has continued in the Urban Hills subdivision and a crossroad culvert was installed at NE 82nd Street & Indian Creek Road. Mowing continues on the township rights-of-way. Numerous employees resigned and most positions have now been filled with new employees.
Bob Oliva presented a new proposed pay scale for non–exempt employees, increasing hourly wages by 10%, to be effective immediately. Following discussion, Member Mathes made a motion to approve the employee pay scale as presented. Motion was seconded by Member McNorton and passed 3-0.
A payment request in the amount of $75,972.40 has been received from Senne Company for the completed portion of the maintenance building planning process. A motion was made by
Member Glasgow that $75,972.40 from the Special Highway Fund be used to pay the request. Motion was seconded by Member McNorton. Motion passed 3-0.
Executive Session:
Member Mathes made a motion to move into Executive Session for fifteen (15) minutes for consultation with legal counsel for the body or agency which would be deemed privileged in the attorney–client exception. Motion was seconded and passed 3-0. Board members, Chief Schmitt, Mr. Oliva, Mr. Tipton, Laurie Moody, and Lee Hendricks remained in the room. Executive Session commenced at 12:37 and adjourned at 12:51, returning to Open Meeting with no binding action having been taken.
Member Mathes made a motion to move into a second Executive Session for five (5) minutes to discuss matters of non–elected personnel. Motion was seconded and passed 3-0. Board members, Chief Schmitt, Mr. Oliva, Mr. Tipton, Laurie Moody, and Lee Hendricks remained in the room. Executive Session commenced at 12:52 and adjourned at 12:54, returning to Open Meeting with no binding action having been taken.
With no further business to come before the Board, the meeting was adjourned at 12:55 p.m.
The next monthly Board meeting is scheduled for Tuesday, July 11, 2023, at 12:15 p.m.
Approved
Jay as Glangew